Infrastructure & Transition Inspection Committee June 6 2026 Minutes

Meeting Minutes – 06/06/2026 9:00 a.m. The Teak Clubhouse

Attendance: Gary Reed, Mike Murray, Chip Snead, William Putnam

 Discussed the purpose and scope of the ITIC, it’s relation to the TRG, and the

general mission statement of what the ITIC aims to accomplish which is

fundamentally listing the physical areas of the Timbers development that are still

required to be completed by Lennar before the Turnover to the Homeowners.

These areas, some of which are listed below, will be presented to Lennar in a

formal request to be completed before the Homeowners will accept the Turnover

of the Deed or whatever is the legal means of transferring the ownership of the

community.

 Some of the areas to be repaired or completed are as follows:

The repair of the PVC fence encircling the community including the

fastening of the post caps and securing of the fence slats.

The proper drainage of water which currently builds up on the walking

path near the North side of Antarus Dr.

Fences next to each entry gate to prevent accessing the community by

driving vehicles up on the lawn and circumventing the gate system.

Final surface paving of the roads in the community after the completion of

construction ( since the Turnover will occur at 90% closed homes we will

need to determine the best way to accomplish this as there still may be

minimal construction occurring)

 Other areas discussed were the procuring of the plans, documents, and

schedules for the operation and maintenance of the pump system. Pond

maintenance. Who takes care of the mowing and maintenance of the easement

outside the perimeter fence? The closing of the gates from Pace to Emerson until

9:00 am to discourage drive through traffic attempting to circumvent the back-up

on St. John’s. Having all deliveries come through the North Emerson gate

 We discussed consideration for a member to take the Chair position for this

subcommittee as Will is already Chairing the Communications and Community

Engagement Subcommittee.

Also that ITIC meetings will be scheduled for Saturday morning at the clubhouse

at 9:00 a.m. once per month but all members are encouraged to communicate

and contribute at any time.

We physically went outside and looked at the current gutters and drainage on the

clubhouse and how there could be a downspout added to two areas wherein the

drainage is potentially damaging the asphalt shingles.

 Homework: Each member is encouraged to make a running list of the things

they’d like to see emphasized, changed, added, or addressed regarding the

infrastructure of the Timbers and to contribute thoughts, ideas, and opinions of

what they’d like to see pertaining to the Timbers before and after the Turnover

and how we can affect positive and logical change to prepare for this event.

 Moving forward, our next ITIC Meeting (date to be determined) will be spent

driving around the community and listing specific areas that need to be

addressed for maintenance and/or completion. We will also review and add to

our running list of items to be addressed. In turn these items will be eventually

crafted into a formal document requesting Lennar for their completion.

Governance & Legal Committee June 6.26 Meeting Minutes

June 6, 2026

Attendees

Lynn Bryant, Lisa Fearon, Deborah Love, Harris Mathis
Regrets: Susan Wandersee

Key Discussion Items

1. HOA Board Structure Post-Turnover

• Committee discussed Board size, with 5 members viewed as ideal for community representation and avoiding tie votes.
• Recognized that recruiting enough volunteers may be challenging.
• Consensus: Board should allow 3, 5, or 7 members.
• Deborah Love will draft proposed language for committee review and community feedback.

2. Lease Restrictions (Declaration Section 16.24)

• Further legal research is needed regarding proposed amendments and compliance with Florida Statute Chapter 720.
• Recommendations 1–4 are new proposals; Recommendations 5–8 already exist in the Declaration.
• Additional homeowner input is required before proceeding.

3. Review of Governing Documents

• Committee members will review HOA governing documents and amendments for:
  • Required statutory provisions
  • Conflicts with Florida law
  • Potential revisions or omissions
• Findings will be consolidated into a master working document.

4. HOA Turnover Attorney Research

• Committee will research attorney selection and turnover-related legal services.
• Determine whether Florida attorneys typically respond to RFPs, RFQs, or RFIs.
• Research publicly available HOA case law and experienced turnover attorneys.
• Resources and recommendations will be added to the committee’s working document.

5. Meeting Schedule

• Regular meetings will be held on the first Saturday of each month at 9:00 a.m., except holidays.
• Next Meeting: July 11, 2026, at 8:00 a.m. (adjusted for the July 4 holiday).

Action Items

• Deborah Love to draft Board structure proposal and post for community feedback after committee review.
• Committee members to review CC&Rs and amendments and identify needed changes or omissions.
• Research HOA turnover attorneys, attorney procurement practices, and relevant Florida case law.
• Develop a checklist for hiring a turnover attorney.
• Add attorney resources and case law references to the committee’s working document.
• Harris Mathis to gather information on attorney participation in RFP/RFQ processes.
• Lynn Bryant to determine availability of public HOA-related Florida case law.

Financial Review and Budget Committee June 6.26 Meeting Minutes

Date: June 6, 2026
Next Meeting: July 10, 2026, at 5:00 PM (Clubhouse)

Attendees

• Harris Mathis (Chair)
• Lisa Fearon (Co-Chair)
• Pamela Murray
• Nick Hotalski

Regrets: Cheryl Fitzgerald, Joe Schwartz

Key Discussion Items

1. Developer Deficit Funding
   • Financial statements show Lennar deficit funding recorded as both a liability and income.
   • Balance Sheet: “Due to Developer” liability = $594,166.14 (April).
   • Budget Report: “Developer Contribution” income = $103,749.
   • Committee will seek clarification on the separate treatment.
2. Assessment Income
   • Some homeowners appear to pay less than the budgeted assessment of $58.15/month.
   • Believed to be developer incentives during initial sales.
   • Need confirmation that all homeowners will pay the full assessment after turnover.
3. Financial Reporting Enhancements
   • Recommended adding statistical data to reports, including:
     • Assessment billing counts
     • Landscaping cost per lot/homeowner
   • Would improve financial analysis and trend tracking.
4. Cash Flow Reporting
   • Requested a monthly Cash Flow Statement in addition to current reports.
   • Also recommended Balance Sheets show month-to-month account changes.
5. Financial Transparency
   • Committee will request General Ledger reports.
   • Future requests may include:
     • Journal Entry reports
     • Accounts Receivable and Payable aging reports
     • Bank statements and reconciliations
     • Vendor invoices
6. Chart of Accounts (COA) Review
   • Discussed restructuring utility expense categories.
   • Recommended separating electricity, water/sewer, gas, and communication services (telephone, internet, cable) for better reporting clarity.
7. Reserve Funding
   • Reinforced that reserve funds should be used only for major repairs and replacements.
   • Recommended a reserve study at community turnover.
8. Landscaping Expense
   • April included a one-time Landscaping Replacement Enhancement expense of $186,526.30.
   • Expense was attributed to freeze damage repairs.
   • Noted that the annual budget for this account is only $10,000.
9. 2027 Budget Planning
   • Committee members will review the proposed 2027 budget over the summer.
   • Members will recommend items to include, exclude, or modify.
   • HOA Board approval of the annual budget is expected in November.

Action Items

• Clarify Lennar deficit funding accounting treatment.
• Confirm assessment structure following turnover.
• Request Cash Flow Statement and enhanced Balance Sheet reporting.
• Obtain General Ledger and supporting financial reports.
• Evaluate Chart of Accounts revisions.
• Recommend reserve study at turnover.
• Review and provide recommendations for the 2027 budget.