Governance & Legal Committee June 6.26 Meeting Minutes

June 6, 2026

Attendees

Lynn Bryant, Lisa Fearon, Deborah Love, Harris Mathis
Regrets: Susan Wandersee

Key Discussion Items

1. HOA Board Structure Post-Turnover

• Committee discussed Board size, with 5 members viewed as ideal for community representation and avoiding tie votes.
• Recognized that recruiting enough volunteers may be challenging.
• Consensus: Board should allow 3, 5, or 7 members.
• Deborah Love will draft proposed language for committee review and community feedback.

2. Lease Restrictions (Declaration Section 16.24)

• Further legal research is needed regarding proposed amendments and compliance with Florida Statute Chapter 720.
• Recommendations 1–4 are new proposals; Recommendations 5–8 already exist in the Declaration.
• Additional homeowner input is required before proceeding.

3. Review of Governing Documents

• Committee members will review HOA governing documents and amendments for:
  • Required statutory provisions
  • Conflicts with Florida law
  • Potential revisions or omissions
• Findings will be consolidated into a master working document.

4. HOA Turnover Attorney Research

• Committee will research attorney selection and turnover-related legal services.
• Determine whether Florida attorneys typically respond to RFPs, RFQs, or RFIs.
• Research publicly available HOA case law and experienced turnover attorneys.
• Resources and recommendations will be added to the committee’s working document.

5. Meeting Schedule

• Regular meetings will be held on the first Saturday of each month at 9:00 a.m., except holidays.
• Next Meeting: July 11, 2026, at 8:00 a.m. (adjusted for the July 4 holiday).

Action Items

• Deborah Love to draft Board structure proposal and post for community feedback after committee review.
• Committee members to review CC&Rs and amendments and identify needed changes or omissions.
• Research HOA turnover attorneys, attorney procurement practices, and relevant Florida case law.
• Develop a checklist for hiring a turnover attorney.
• Add attorney resources and case law references to the committee’s working document.
• Harris Mathis to gather information on attorney participation in RFP/RFQ processes.
• Lynn Bryant to determine availability of public HOA-related Florida case law.