Covenants Subcomittee meeting 7.13.26

 

Covenants Sub-Committee Meeting Minutes

Date: July 13, 2026

In Attendance: Lisa Fearon, Debbie Breindel, Sally Neely, Brad McKinley

1. Discussion & Review of Section 16

The committee reviewed initial findings from Section 16 of the covenants. Key points of discussion and areas requiring further clarification include:

• Section 16.9: Clarification needed regarding the apparent restriction on block parties.

• Section 16.14: Definition required for what constitutes an "extended period of time."

• Section 16.24: Identification of where the official process is documented and can be found.

• Section 16.42: Discrepancy noted regarding the fishing ban, given that the developer provided docks equipped with pole holders and an automatic fish feeder.

• Note: Additional minor items within Section 16 were reviewed and noted for the record.

2. Action Items & Next Steps

Before the next scheduled meeting, all committee members will complete the following tasks:

• Re-review Section 16 to finalize notes and outstanding questions.

• Conduct a first pass review of Sections 1 through 15 to prepare for the upcoming discussion.

3. Next Meeting

• Date & Time: September 14, 2026, at 4:00 PM - Clubhouse 

Minutes - Goverance and Legal Commitee 7.11.26

 

Meeting Minutes Summary: Governance and Legal Committee

Date: July 11, 2026

Attendees: Lynn Bryant, Lisa Fearon, Deborah Love, Harris Mathis, Susan Wandersee (No regrets)

1. HOA Responsibilities: Accommodation & Accessibility Requests

• ADA Compliance: Because the Timbers Clubhouse is private, developer Lennar is not legally bound by the ADA to make it compliant (despite hosting public buyer tours). Retrofitting is cost-prohibitive due to structural layout impacts.

• Immediate Focus: The Amenities and Lifestyle Committee is focusing on actionable wheelchair accessibility updates (e.g., automatic door openers for main entrances, pool, and washrooms; installing a ramp at the main entrance).

• Strategy: The committee will leverage the Fair Housing Act (FHA) and appeal to Lennar’s core value of "Integrity" to push for these changes. Members will review both the ADA and FHA before proceeding.

2. General Discussion

• Board Representation: Community issues will be brought forward once a committee member joins the HOA Board.

• Sidewalk Maintenance: The committee will seek clarity from the Board on who cleans and repairs sidewalks, noting it is unreasonable for homeowners to be responsible since they do not own them.

• Access Gates: Drivers are bypassing the security gates because the perimeter fences do not connect to them. Extending the fences would be costly due to the distance.

3. Business Arising from Previous Minutes

• Board Structure Post-Turn-Over: Discussion on the draft language deferred to the next meeting.

• CC&R Review: Committee review of HOA Declarations and Amendments for omissions/changes is ongoing.

• Florida Case Law: Publicly available HOA case law was noted. Lynn Bryant will draft a summary with relevant links for the committee.

• Turnover Attorney Hiring Checklist: The committee reviewed Harris Mathis’s draft; Harris will circulate the updated version.

• Lease Overview: Harris Mathis to obtain data on the number and length of current Timbers leases from Darcie before the next meeting.

4. Meeting Schedule

• Standard Time: 9:00 AM on the first Saturday of every month (excluding holidays).

• Next Meeting: Saturday, August 1, 2026.

• Note: The January 2, 2027 meeting is canceled for the holiday break.

Financial Review & Budget subcommitee meeting minutes 7.10.26

Next meeting (subject to change) Saturday, August 1, 10:00 AM. Clubhouse

Attendees 

Chair: Harris Mathis

Co-Chair: Lisa Fearon  

Member: Nick Hotalski  

Regrets:

Joe Schwartz

Cheryl Fitzgerald 

Meeting Minutes

 The Financial committee will be focusing this summer on the upcoming budget for 2027. Our

HOA budgets for the coming year are approved by the HOA Board in November.

With the Budget for 2027 we will want to recommend changes to the Chart of Account (COA)

1. We see that 7120 Clubhouse Administrative Expense includes several general ledger types.

The largest amount we should segregate is Payroll reimbursement to Leland. This payroll and

related expense has been averaging approximal $33,000 per month, which is around 90% of

the account 7120. The other 10% includes account types such as Event & Catering Services,

Office Supplies, Operating Janitorial Supplies, and Complimentary Snacks, Coffee, & Bottled

Water. These should be separate General Ledger accounts.

2. We see 7140 Clubhouse Utilities expense includes several utility types, such as FP&L

Electricity, Republic Services for trash compactors, AmeriGas for propane, City of Palm Bay for

water & sewer. We recommend these account types be broken out and included in the Utility

group of accounts.

1. We see 6390 Contingency General & Administrative expense is mostly Website Mobile

App reimbursed to Leland Management. This should be classified to Website Mobile App.

2. There are a few other accounts with budgeted amounts that show no or very little expense. We

believe that all budget accounts should be justified and explained with a clear definition.

 The June insurance renewal for the coming year was reduced by $18,549.50. We will expect to

see this reflected in the 2027 Budget.

May Financial Statement. Balance Sheet and Cash Flow

The Cash in Operating as of May 31 st shows a balance of $263,102.92. This is an increase of

$51,696.38 over the previous month. Accounts Payable show a balance of $367,355.70. This is an

increase of $89,196.85 over the previous month. The cash flow ratio should show the Cash in Bank

greater than the Accounts Payable for our HOA to pay the bills in a timely manner.

Assessment Income for May was $120,887.83. The developer contribution in May was $16,215.05.

For our homework summer assignment, we will continue to deep dive into creating a 2027 budget

that we can recommend to the Board and Management. As always, we will review the most current

financial reports from Leland.

Turnover Readiness Group - Chair Team Meeting 7.11.26

Saturday, 7/11, 10:30 AM

MEETING MINUTES

This is our Chair Team meeting to touch base for coordinating the schedules for our committees and open discussion of the subcommittees.

Attendees: 

Lisa Fearon  

Susan DiRanna

Jim Koisa

Harris Mathis

Regrets: William Putman

Susan discussed her recent Leland meeting with Darice and Jessica. This included:

1. Teak Pool Rules and enforcement

2. Issue with email response

3. Welcome packet

4. Consistency of property walkthrough inspection

5. Timely monthly communications in advance

6. Concierge staff service to homeowners

We discussed the Maintenance staff having additional duties for helping the Concierges

enforce pool rules.  

We discussed Leland and Lennar should provide better reasonable accommodation and

modification requests from residents with disabilities.

It was mentioned that the legal subcommittee members brought to our attention that

some of our pool furniture is missing. This would be another reason to better secure the

pool area perimeter. We should take an inventory of the pool furniture and compare it to

the invoiced pool furniture inventory list.

Next meeting for the Chair Leadership Team is scheduled for August 20, at 5:00 PM.

Amenties and Lifestyle Meeting 7.2.26

 Timbers Community Turnover Readiness Group (TRG)

Amenities and Lifestyle Committee 07/02/2026 Meeting Minutes

Attendees: Susan DiRanna, William Putnam, Shauna Lansbury, Genece Singer,

Angela Delarosa.

Meeting commenced at 1:00 p.m.

We discussed topics as follows: Leland installed rail covers at the pool as per Susan’s

request. The observation is that they’re loose and need to be secured (possibly zip ties

on each end?). Safety covers for entry door handles were also requested but there has

been no response from Leland either doing this or having a response if they are going

to do this.

This brought up the response time for Leland to answer emails as there is either a long

time to respond or no response. We feel this should be a responsibility of the

management to respond at least within 48 hours. It’s unacceptable to ignore resident

emails.

Susan has completed the Welcome Packet and is going to meet with Darci/CAM next

week and see if they can be implemented into information for all new residents.

Susan researched a company that makes identification badges, addressing the need for

quick and easy resident identification at the pool and other amenities. Their cost for

1700 badges (photo, design fee, address and personal information, laminating, and

lanyard) was over $10,000 compared to “Us”, the Timbers purchasing the equipment

and doing them in-house at the approximate cost of $4000.00. So obviously it would be

more cost effective for us to do them in-house.

We discussed the ongoing challenge of violating pool rules. People bringing infants into

the pool. Children in the hot tub. People drinking beverages in the pool. People

accessing the pool by reaching over the EXIT gates. There was a man swimming during

a storm after a “Pool Closed” sign was posted on the clubhouse door. How do we get

Leland to do a standard routine check of people using the amenities and following

rules? We also discussed the people from Riverwood and Edgewood using our

amenities which should not be allowed – another reason for identification badges.

We discussed the need for a regular Census of our community to ensure that 20% of

under 55 year olds purchasing homes in the Timbers is not exceeded, therefore losing

our exemption of a 55+ Community. Will mentioned Harris is looking into this.

We revisited the Plexiglas cover for the East and West sides of mailboxes to prevent

mail from getting wet during storms. We all agreed that this would be difficult and costly

and probably is not a reasonable option. Possibly a future research project.

Angela and Genece: Are going to talk to Darci/CAM after the meeting regarding blinds

on the windows and sound panels on the walls and/or ceiling to cut down on noise.

Angela received a bid of $6465.00 for blinds for the kitchen windows and doors. Further

research needs to be done on sound panels.

Additional safety signage needed in various areas of the community (alligator warning,

pool rules, etc.), needs to be researched. It was suggested to get price quotes from sign

shops

Angela is going to talk to a resident who has expertise on ADA (Americans with

Disabilities Act) requirements. What is needed and what will it cost to upgrade some

specific areas of the clubhouse. The individual has been “out of pocket”, but Angela will

follow-up.

Susan Mathis and Shauna Lansbury are working on overall rule enforcement and FHA

(Fair Housing Act) and rental properties such as filling out required documents and

following covenants. This still needs to be researched.

The next Amenities and Lifestyle Committee meeting will be on August 27th at 1:00

p.m. at the clubhouse.

Meeting adjourned at 2:00 p.m.

*Special Addendum – Angela spoke with Darci/Leland CAM after the meeting to

follow up on the blinds for the kitchen and a few other concerns. She was told

“Lennar has no intention of updating or rectifying any of our requests for the

Clubhouse because we, the homeowners already own it. It is not something that

will be given to us at the Turnover, evidently we already own it. Lennar will not

hear us or negotiate further.”

I find this extremely odd as they have recently added the rail covers to the pool and

have purchased new chairs for the kitchen. I’m not sure how we can find out the

legalities of this but I believe it bears looking into. If the clubhouse is ours, who is

making decisions for us regarding the changes occurring?

Infrastructure & Transition Inspection Committee June 6 2026 Minutes

Meeting Minutes – 06/06/2026 9:00 a.m. The Teak Clubhouse

Attendance: Gary Reed, Mike Murray, Chip Snead, William Putnam

 Discussed the purpose and scope of the ITIC, it’s relation to the TRG, and the

general mission statement of what the ITIC aims to accomplish which is

fundamentally listing the physical areas of the Timbers development that are still

required to be completed by Lennar before the Turnover to the Homeowners.

These areas, some of which are listed below, will be presented to Lennar in a

formal request to be completed before the Homeowners will accept the Turnover

of the Deed or whatever is the legal means of transferring the ownership of the

community.

 Some of the areas to be repaired or completed are as follows:

The repair of the PVC fence encircling the community including the

fastening of the post caps and securing of the fence slats.

The proper drainage of water which currently builds up on the walking

path near the North side of Antarus Dr.

Fences next to each entry gate to prevent accessing the community by

driving vehicles up on the lawn and circumventing the gate system.

Final surface paving of the roads in the community after the completion of

construction ( since the Turnover will occur at 90% closed homes we will

need to determine the best way to accomplish this as there still may be

minimal construction occurring)

 Other areas discussed were the procuring of the plans, documents, and

schedules for the operation and maintenance of the pump system. Pond

maintenance. Who takes care of the mowing and maintenance of the easement

outside the perimeter fence? The closing of the gates from Pace to Emerson until

9:00 am to discourage drive through traffic attempting to circumvent the back-up

on St. John’s. Having all deliveries come through the North Emerson gate

 We discussed consideration for a member to take the Chair position for this

subcommittee as Will is already Chairing the Communications and Community

Engagement Subcommittee.

Also that ITIC meetings will be scheduled for Saturday morning at the clubhouse

at 9:00 a.m. once per month but all members are encouraged to communicate

and contribute at any time.

We physically went outside and looked at the current gutters and drainage on the

clubhouse and how there could be a downspout added to two areas wherein the

drainage is potentially damaging the asphalt shingles.

 Homework: Each member is encouraged to make a running list of the things

they’d like to see emphasized, changed, added, or addressed regarding the

infrastructure of the Timbers and to contribute thoughts, ideas, and opinions of

what they’d like to see pertaining to the Timbers before and after the Turnover

and how we can affect positive and logical change to prepare for this event.

 Moving forward, our next ITIC Meeting (date to be determined) will be spent

driving around the community and listing specific areas that need to be

addressed for maintenance and/or completion. We will also review and add to

our running list of items to be addressed. In turn these items will be eventually

crafted into a formal document requesting Lennar for their completion.

Governance & Legal Committee June 6.26 Meeting Minutes

June 6, 2026

Attendees

Lynn Bryant, Lisa Fearon, Deborah Love, Harris Mathis
Regrets: Susan Wandersee

Key Discussion Items

1. HOA Board Structure Post-Turnover

• Committee discussed Board size, with 5 members viewed as ideal for community representation and avoiding tie votes.
• Recognized that recruiting enough volunteers may be challenging.
• Consensus: Board should allow 3, 5, or 7 members.
• Deborah Love will draft proposed language for committee review and community feedback.

2. Lease Restrictions (Declaration Section 16.24)

• Further legal research is needed regarding proposed amendments and compliance with Florida Statute Chapter 720.
• Recommendations 1–4 are new proposals; Recommendations 5–8 already exist in the Declaration.
• Additional homeowner input is required before proceeding.

3. Review of Governing Documents

• Committee members will review HOA governing documents and amendments for:
  • Required statutory provisions
  • Conflicts with Florida law
  • Potential revisions or omissions
• Findings will be consolidated into a master working document.

4. HOA Turnover Attorney Research

• Committee will research attorney selection and turnover-related legal services.
• Determine whether Florida attorneys typically respond to RFPs, RFQs, or RFIs.
• Research publicly available HOA case law and experienced turnover attorneys.
• Resources and recommendations will be added to the committee’s working document.

5. Meeting Schedule

• Regular meetings will be held on the first Saturday of each month at 9:00 a.m., except holidays.
• Next Meeting: July 11, 2026, at 8:00 a.m. (adjusted for the July 4 holiday).

Action Items

• Deborah Love to draft Board structure proposal and post for community feedback after committee review.
• Committee members to review CC&Rs and amendments and identify needed changes or omissions.
• Research HOA turnover attorneys, attorney procurement practices, and relevant Florida case law.
• Develop a checklist for hiring a turnover attorney.
• Add attorney resources and case law references to the committee’s working document.
• Harris Mathis to gather information on attorney participation in RFP/RFQ processes.
• Lynn Bryant to determine availability of public HOA-related Florida case law.

Financial Review and Budget Committee June 6.26 Meeting Minutes

Date: June 6, 2026
Next Meeting: July 10, 2026, at 5:00 PM (Clubhouse)

Attendees

• Harris Mathis (Chair)
• Lisa Fearon (Co-Chair)
• Pamela Murray
• Nick Hotalski

Regrets: Cheryl Fitzgerald, Joe Schwartz

Key Discussion Items

1. Developer Deficit Funding
   • Financial statements show Lennar deficit funding recorded as both a liability and income.
   • Balance Sheet: “Due to Developer” liability = $594,166.14 (April).
   • Budget Report: “Developer Contribution” income = $103,749.
   • Committee will seek clarification on the separate treatment.
2. Assessment Income
   • Some homeowners appear to pay less than the budgeted assessment of $58.15/month.
   • Believed to be developer incentives during initial sales.
   • Need confirmation that all homeowners will pay the full assessment after turnover.
3. Financial Reporting Enhancements
   • Recommended adding statistical data to reports, including:
     • Assessment billing counts
     • Landscaping cost per lot/homeowner
   • Would improve financial analysis and trend tracking.
4. Cash Flow Reporting
   • Requested a monthly Cash Flow Statement in addition to current reports.
   • Also recommended Balance Sheets show month-to-month account changes.
5. Financial Transparency
   • Committee will request General Ledger reports.
   • Future requests may include:
     • Journal Entry reports
     • Accounts Receivable and Payable aging reports
     • Bank statements and reconciliations
     • Vendor invoices
6. Chart of Accounts (COA) Review
   • Discussed restructuring utility expense categories.
   • Recommended separating electricity, water/sewer, gas, and communication services (telephone, internet, cable) for better reporting clarity.
7. Reserve Funding
   • Reinforced that reserve funds should be used only for major repairs and replacements.
   • Recommended a reserve study at community turnover.
8. Landscaping Expense
   • April included a one-time Landscaping Replacement Enhancement expense of $186,526.30.
   • Expense was attributed to freeze damage repairs.
   • Noted that the annual budget for this account is only $10,000.
9. 2027 Budget Planning
   • Committee members will review the proposed 2027 budget over the summer.
   • Members will recommend items to include, exclude, or modify.
   • HOA Board approval of the annual budget is expected in November.

Action Items

• Clarify Lennar deficit funding accounting treatment.
• Confirm assessment structure following turnover.
• Request Cash Flow Statement and enhanced Balance Sheet reporting.
• Obtain General Ledger and supporting financial reports.
• Evaluate Chart of Accounts revisions.
• Recommend reserve study at turnover.
• Review and provide recommendations for the 2027 budget.

Vendors and Contracts Subcomittee meeting 5.26.26

 

Meeting Date: Tuesday, 5/26/2026 Time: 5:00 PM Location: Clubhouse Game Room

Next Meeting: Saturday, 6/20/2026 Time: 8:30 AM

Chair: Harris Mathis

Co-Chair: Lisa Fearon

Member: Michelle Ramsey

Member: Jim Koisa

Mission: To review vendor performance and evaluate existing vendor contracts and service

agreements to ensure quality, cost-effectiveness, and alignment with homeowner priorities after

turnover. Contracts will include, but not limited to, landscaping, management company, pond

maintenance and service agreements. Review of contracts will include length of contract and

termination clauses. Create competitive bidding checklists and recommend changes if needed.

Meeting Notes:

 The committee discussed finalizing a comprehensive table of current contracts listed on the

Leland portal. The table will include vendor name, length of agreement, cost, and termination

clauses.

 Michelle Ramsey noted that UniFirst Corp has a five-year agreement. Although this is a minor

vendor, the committee agreed to evaluate service quality and cost for clubhouse mat services.

 The committee discussed identifying additional agreements and vendors that may not be listed

on the Leland portal.

 Blue Stream Fiber is not currently listed as a vendor on Leland. It is understood that there is no

direct cost to the HOA. However, it appears that during the development phase, Lennar may

have entered into a bulk telecommunications agreement, potentially limiting competition

through control of conduit infrastructure. This matter will be referred to the Legal Subcommittee

to review Lennar’s rights under HOA Declaration Section 26.

 The committee agreed to review HOA insurance agreements using the same approach applied

to vendor service contracts.

 Jim Koisa recommended developing a Request for Information (RFI) checklist for competing

vendors. This comparison should include services provided, years in business, and Cost.

Based on RFI responses, the committee will shortlist approximately 4–5 vendors and issue

Requests for Proposal (RFP). Recommendations regarding vendor changes or additions will

be based on contract terms and service evaluation.

 Request for Proposal (RFP) that will include terms for a contract. Our recommendation for a

change, or an additional vendor, will be based on their contract agreement and a background

valuation of their service satisfaction.

Homework assignment:

 Conduct a detailed review of the contract with Dixie Landscape LLC, focusing on service

performance relative to contractual requirements.

 Identify potential risks, including missing or insufficient Workers’ Compensation coverage.

Information:

 Contracts should include insurance provisions requiring the HOA to be named as an Additional

Insured when vendor operations may expose the HOA to liability.

 Additional insurance status must be documented via policy endorsement; a Certificate of

Insurance (COI) alone does not provide coverage.

 The Dixie Landscape LLC contract (Section 10) requires Commercial General Liability

coverage and Additional Insured status but does not explicitly require Workers’ Compensation

/ Employers’ Liability coverage.

Recommendation for Standard verbiage clause

“Per our vendor insurance requirements, please provide a current Certificate of Insurance (COI) for

Workers’ Compensation covering all employees performing work at The Timbers at Everlands, and (if

applicable) COIs for any subcontractors prior to work/renewal.”

Elections subcommittee meeting 5.27.26

 Elections subcommittee meeting 5/27

Discussions included:

 As of the 4/30/2026 financials we have 405 closed homes

 The basics on how the 50% election will work based on our documents

 The expected communications and timeline for the initial election

 How the ballot process will work

 We will be setting up a meeting with Leland/Darcie to confirm our understanding

and ask questions.

Next meeting will be 6/11 at 5pm

Contracts Subcomettee 5.13.26 meeting minutes

 The contracts sub committee had their initial meeting on 5/13/2026

Discussions were had on the need to create a contract matrix. Leland has one but they are not willing to share.  We will create one to show all contracts from the portal. It will include thing expiration date, renewal, cost, and such.

We will also identify the contracts still missing from the portal. Once the matrix is complete we will determine the priority to begin reviewing.

We are looking for more volunteers for this sub committee as 2 had to pull back due to other personal commitments.

 

Next meeting will be in early June. No date confirmed.

Amenities and Lifestyle meeting notes

 Timbers Community Turnover Readiness Group (TRG)

Amenities and Lifestyle Committee 05/21/2026 Meeting Minutes

Attendees: Susan DiRanna, William Putnam, Susan Mathis, Shauna Lansbury,

Genece Singer, Angela Delarosa.

Paula Wimer was not able to attend due to Dr. Appt. and Garth Savage and Abbey

Kessman attended part of the meeting as a guests.

Meeting commenced at 10:00 a.m.

Welcome new members Angela Delarosa and Genece Singer.

Susan DiRanna opened the meeting and handed out the meeting agenda.

We discussed everyone’s lists of things they’d like to see addressed or changed.

• Primary area of discussion was based around the pool rules and use.
• Homeowners not following rules and the need to enforce the rules.
• Updating the Welcome Packet and having homeowners sign a form saying they read and understand the rules set forth in the packet making rule enforcement easier.
• Plexiglas cover for the East and West sides of mailboxes as mail is getting soaked during storms.
• Sales building. Who does it belong to and what will happen to it after turnover?
• Possibility of removal of two of the four tennis courts and building a guest pool.
• Possible concrete pylons at the entrances of the walking nature trails to prevent motorized vehicles from accessing.
• No smoking or vaping in the pool area.

The action items from the meeting are the following individuals taking specific topics

and working on developing support information to present to Leland Mgt. as follows:

1. Angela and Genece:  Kitchen area needs blinds on the windows and sound panels on the walls and/or ceiling to cut down on noise.
2. Additional signage needed in various areas of the community (alligator warning, pool rules, etc.) 
3. Also addressing Plexiglas shielding for mailboxes to prevent mail getting ruined during heavy rains.

Angela is going to talk to a resident who has expertise on ADA (Americans with

Disabilities Act) requirements. What is needed and what will it cost to upgrade some

specific areas of the clubhouse.

1. Susan DiRanna is going to work on pool rule enforcement
2.  Updates to the welcome packet. Will is backup on this if needed.

1. Susan Mathis and Shauna Lansbury are working on overall rule enforcement 
2. FHA (Fair Housing Act) and rental properties such as filling out required documents & following covenants.

The group as a whole was encouraged to keep in touch with each other and reach out

to each other with questions or if anyone needs help on anything.

The next Amenities and Lifestyle Committee meeting will be on July 2 nd at 1:00 p.m.

Meeting adjourned at 11.13 a.m.

Email sent to Leland Management

 Darcie and Jessica,

The Amenities and Lifestyle Subcommittee would like to request that you speak with the Board regarding a couple of safety concerns related to extremely hot metal surfaces at the clubhouse and residential pool, particularly during the summer months.

Now that the Clubhouse is open, it has become very apparent that the sun beating down on the front door and side door handles (closest to the theater) causes them to become extremely hot. This creates the potential for burns, especially for residents with neuropathy, thinning or frail skin, and other sensitivities.

The cost for a protective solution appears to be very minimal, and we have found an example product and accompanying photo at the following website. 

Picture here:

Additionally, while visiting the pool area, I noticed the same issue with the metal bars leading into the pool and hot tub. Again, the cost for protective coverings appears to be minimal and would add an important level of safety, not only by reducing heat exposure, but also by improving grip for residents entering and exiting the water which is important for a 55+ plus community. 

We also found an example product and photo for this application here. 

Picture here:

Could you please reach out to the Board and request consideration for purchasing and installing these items? We would greatly appreciate hearing back regarding the Board’s decision once it has been discussed.

If we do not hear back within 30 days, we will follow up again for an update.

Thank you for your attention to this important safety matter,

Amenities and Lifestyle Subcommittee

The Covenants & ARC sub committee had their initial meeting on 5/2/2026

 Several handouts were shared including:

• A previously posted on facebook “Welcome to the Timbers” information sheet on the CDD, Master, and Timbers HOA
• Timbers Declaration ( received at closing & on the portal)
• 1^st & 2^nd amendments to the declaration (also received at closing and available on the portal)
• Timbers HOA declaration 101 created using AI
• Current violation enforcement policy from the portal
• Examples from other 55+ communities

 

In the meeting we discussed how to tackle covenants & ACH’s and decided to start with section 16.  All members will be reviewing this section and identifying questions and suggested changes for section 16.

Our next meeting is planned for the 2^nd Saturday in June

Elections & Transition sub committee had their “meet & greet” on Wednesday 4/2

 

• Handouts were shared that included:
• Timbers Bylaws ( provided at resident closing & on the portal)
• Timbers Declaration portion for membership (provided during resident closing & on the portal)
• Welcome to the Timbers information previously posted on facebook about the CDD, Master, and Timbers HOA

 

Discussion centered around how and who is doing the tracking of sales/closings & where we believe we are today

As “homework” all will be reviewing the HOA voting process in our bylaws, declaration & Florida statute 720

 

Our next meeting will be Wednesday 4/28

  The Amenities and Lifestyle Committee held a meet and greet session on April 30, 2026. During this meeting, the committee deliberated on several key points:

• Who is responsible for enforcing the Covenants and what measures can be taken to ensure compliance.

• Whether owners who are renting their properties are adhering to the Covenants.

• The necessity for rules and covenants to be consistent between the clubhouse book and the resident portal.

• Registration procedures for guests utilizing amenities, exploring various ideas on how to implement this effectively.

• Each member will bring a list of items to discuss at the upcoming meeting regarding the amenity center and the events they'd like to see organized for future engagement.